2014 ADSA®-ASAS-CSAS JOINT ANNUAL MEETING

July 20-24, 2014

Kansas City, Missouri

Instructions for Abstract Submission

DUE DATE: MUST BE SUBMITTED BY 11:59 p.m. PST (Pacific Standard Time) ON FEBRUARY 12, 2014
Abstract Word Limit: 400 word (includes abstract body, keywords and tables)

General Information

  1. General Information

    Members are encouraged to submit original research, teaching, and extension papers. Oral papers or posters should consist of original, completed work that has not been accepted for publication in a journal. Members are encouraged to present research findings in poster sessions to expand the presentation of material, to facilitate discussion of research results among members, and to diversify the meeting format.

    Authors need to be aware of patent considerations before submitting abstracts for publication.

    After the deadline, it will not be possible to submit abstracts. When you submit your abstract, you will be given an abstract ID number and password. Make a note of these; they will allow you to revise your submitted abstract at any time before the deadline.

    Due to space restrictions, submissions are limited. Space limitations allow a maximum of 400 words. Abstracts that are too long will be rejected automatically by the system. It is recommended that all abstract components (title, body, and table) be copied directly from a word processing file. The formatting and special characters will carry over directly into the abstract system.

  2. No-Show Policy

    Because of an increase in nonmember no shows for posters and oral sessions, the following policy has been implemented for the 2014 Joint Annual Meeting. If an abstract is accepted, the author(s) must attend the meeting to present. If a nonmember presenter is not registered for the 2014 Joint Annual Meeting by April 1, 2014, the abstract will not be published. It will be removed from the program and will no longer be available for presentation at the meeting.

  3. Abstract Requirements

    The author submitting the abstract is responsible for its content and the quality of the preparation.

    Abstracts are required for all submitted papers, all invited papers, all Symposium presentations and all student competitions.

    Individual Program Committees have the responsibility of accepting or rejecting abstracts. Criteria for acceptance or rejection will include those outlined in these instructions and the "Quality Standards for Abstracts" on the right side of the page, as well as originality, clarity, and merit. Consolidation of results into one combined paper is urged whenever possible.

    The Overall Program Chair has the authority to restrict the number of abstracts accepted. The Program Committee Chairs have the authority to restrict the number of presentations per presenter. However, there is no limit on the number of abstracts an individual may submit. Individual Program Committee Chairs also have the prerogative of placing papers submitted for oral presentation into a poster presentation, or vice versa. If withdrawal of an abstract becomes necessary, notifyDean Hawkins, Overall Program Chair, andJennifer Gavelimmediately.

  4. Author Notification

    Authors will be sent an e-mail by March 15, 2014, indicating the status (accept or reject) of their abstract. As soon as the program is finalized with days, times, and locations, authors will be notified and this information will be posted on the meeting website at http://www.asas.org/JAM2014/.

  5. Presentation Information

    • Oral Presentation Information: Each session room will be equipped with a computer and an LCD projector. Presentation files must be compatible with Microsoft PowerPoint 2007. Files can be uploaded through the abstract system in advance of the meeting or accepted on site by 5 p.m. on the day before your presentation. No files will be accepted in the session room. The use of personal laptops will not be permitted. Detailed information on oral presentations will be posted on the websitehereThe usual scheduled time for the presentation of each oral paper is 12 minutes, with 3 minutes for questions, discussion, and speaker transition. Individual Program Committee Chairs have the prerogative of asking some presenters to use a time other than 15 minutes.
    • Poster Presentation Information: Presenters must be present at their poster for 2 hours (7:15 am to 9:15 am) on the day of their presentation. The boards will be 48 inches (121.9 cm) high and 96 inches (243.8 cm) wide. Presenters must furnish their own tacks or stick pins (no Velcro). All posters are required to be up by 6:45 am on the day of the presentation and should remain up until 5:30 pm.

    Individual Program Committee Chairs have the prerogative of placing papers submitted for oral presentation into a poster presentation, or vice versa. Please check the schedule carefully to ensure you know the type of presentation you have been scheduled for as well as the date and time of the presentation or poster.

    If your abstract includes a table please limit the table to a maximum of 10 columns and 15 rows; keep this in mind when formatting the table. Tables that are too wide are not printable, and will be removed from the abstract at the production stage. Please note: In order to maintain the proper structure of your table please create it in Word using the table function.

  6. Submission Procedures

    After reading these instructions, if you have any questions regarding submission, please send an e-mail to asas@asas.org.

    Technical Support

    For help in submitting an abstract online, Contact technical supportemail Tech Support.

Quality Standards for Abstracts

An abstract is a communication of restricted length that permits informed readers to evaluate significant contributions of a scientific study, scientific method, teaching technique, or extension technique. An abstract becomes a part of the permanent literature. Therefore, clearly stated, simple sentences with exact wording must be used to ensure clarity and brevity.

AN ABSTRACT SHOULD INCLUDE THE FOLLOWING:

  1. The objectives of the presentation are to be clearly and concisely stated at the beginning of the abstract.
  2. Pertinent methodological conditions (such as the population and sample, design, instrumentation, methodology used,assessment of methodology, data collection, and data analysis) are to be included to define the scope of the work.
  3. The information in the abstract is to include those details that directly influence the interpretation or enhance the understanding of the results or methodologies presented.
  4. The results are to be compiled, condensed, and presented with great care. Only information that is discussed is to be presented. Only data relating to the objectives are to be reported. Any statistical inferences shall be sufficiently detailed to authenticate interpretation of the data. A simple, illustrative table may be used if it is the most effective method to convey the results in a clear manner.
  5. Abstracts detailing teaching or extension philosophy must be innovative, such as a new idea or creative modification or application of an existing idea. Abstracts are also to be of national significance, to demonstrate application of said philosophy and to provide an evaluation of their effectiveness.
  6. A clearly stated conclusion is essential.


AN ABSTRACT IS UNACCEPTABLE IF IT

  1. Contains grammatical errors, meaningless statements, such as “The results will be presented,” or both.
  2. Presents data without appropriate statistical analyses or measurements of data variability.
  3. Includes no data or statements relating to the objectives.
  4. Does not use the metric system.
  5. Contains typing errors.
  6. Fails to comply with submission requirements.
  7. Presents opinion or speculation with no demonstrated use in a teaching or extension experience.


The quality of an abstract for presentation is a direct reflection on the image of the author(s), the American Dairy Science Association, the American Society of Animal Science and the Canadian Society of Animal Science. If you need clarification of, or additional information on, abstract quality or submission, please contact the chairperson or the business office.

© ASAS